Administrative Assistant

Position Title: Administrative Assistant
Employment Type: Full-Time
Department: Administration
Reports To: Office Manager, Department Manager, or Executive Team

Position Summary

We are seeking a professional, organized, and detail-oriented Administrative Assistant to support daily office operations and provide exceptional administrative support to management and staff. The ideal candidate will be highly organized, possess strong communication skills, and thrive in a fast-paced environment while managing multiple priorities and deadlines.

Key Responsibilities

• Provide administrative support to management and team members.
• Answer and direct incoming phone calls, emails, and correspondence professionally.
• Greet and assist visitors, clients, and vendors.
• Schedule appointments, meetings, and conference calls.
• Manage calendars and coordinate travel arrangements as needed.
• Prepare, edit, and distribute reports, presentations, and other documents.
• Maintain organized filing systems, both electronic and paper-based.
• Monitor and order office supplies and maintain inventory levels.
• Process incoming and outgoing mail and packages.
• Assist with data entry, recordkeeping, and database management.
• Coordinate office events, meetings, and employee activities.
• Support special projects and perform general office duties as assigned.
• Maintain confidentiality when handling sensitive information.

Qualifications

• High School Diploma or GED required; Associate's degree preferred.
• 2+ years of administrative, office support, or customer service experience preferred.
• Proficiency in Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint.
• Excellent verbal and written communication skills.
• Strong organizational skills and attention to detail.
• Ability to prioritize tasks and manage multiple responsibilities simultaneously.
• Strong problem-solving skills and ability to work independently.
• Professional demeanor and customer-focused attitude.

Preferred Qualifications

• Experience working in a corporate or professional office environment.
• Familiarity with scheduling software, document management systems, or CRM platforms.
• Experience supporting multiple departments or executives.

Work Environment

• Fast-paced office setting.
• Frequent use of computers, phones, and office equipment.
• Ability to sit for extended periods and occasionally lift up to 20 pounds.

Compensation & Benefits

• Competitive salary based on experience
• Medical, Dental, and Vision Insurance
• 401(k) with Company Match
• Paid Time Off and Paid Holidays
• Career Growth and Development Opportunities
• Employee Assistance Program